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Campus Policies
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 UNIVERSITY OF CALIFORNIA, MERCED
POLICY AND PROCEDURE

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TABLE OF CONTENTS
050   CAMPUS ORGANIZATION
100   GENERAL INFORMATION
200   ACADEMIC AFFAIRS
225   ACADEMIC SENATE
250   RESEARCH

300   STUDENT AFFAIRS
400   BUSINESS AND FINANCIAL AFFAIRS
500   MATERIEL MANAGEMENT
550   PLANNING
600   HUMAN RESOURCES
650   FACILITIES AND OPERATIONS
675   ENVIRONMENTAL HEALTH AND SAFETY
700   PHYSICAL PLANNING, DESIGN AND CONSTRUCTION
750   SAFETY
800   INFORMATION TECHNOLOGY
850   DEVELOPMENT AND ALUMNI RELATIONS
900   LIBRARY

Questions regarding the content of a policy should be directed to the responsible department listed at the top of the policy section.

  

CAMPUS ORGANIZATION

051   Organizational Charts
          051.01        University of California
          051.02        Office of the Chancellor 

                   051.02a Communications
                   051.02b Government Relations
          051.03        Executive Vice Chancellor & Provost
                   051.03a    
Academic Personnel
                   051.03b     Library
                   051.03c     School of Engineering
                   051.03d     School of Natural Sciences
                   051.03e    Social Sciences, Humanities and Art
                  
051.03f     Information Technology                                     
         
051.04       Vice Chancellor for Research
                   051.04a       Graduate Division
          051.05       Vice Chancellor for Planning and Budget 

          051.06       Vice Chancellor for Business and Administrative Services
                   051.06a    
Business & Financial Services
                   051.06b    
Facilities Management
                   051.06c     
Physical Planning Design & Construction
                   051.06d     Police Department
051.07       Vice Chancellor for Student Affairs
          051.05       Vice Chancellor for Development and Alumni Relations
         
051.06       Academic Senate

GENERAL ADMINISTRATION

101    UC Merced Mission Statement
102   
UC Merced Principles of Community
104    Academic and Administrative Calendar
                   104.01       
Academic
                   104.02       
Administrative
105    Statement on Campus Policy and Procedure
106    Campus Delegations of Authority
107    Guidelines for Regents Agenda Items
108    Records Management
                    108.01        Records Retention and Disposition
                                108.01a    
Records Disposition Schedules Manual
                                108.02b     Guidance on Records R & D Requirements Relating to Research

109    Public Records Information
                    109.01          Access to UC Merced Public Records
                                 109.01a        Information for UC Merced Employees
                    109.02          California Public Records Act (CPRA)
                    109.03          Information Practices Act of 1977 (IPA)

110    Sustainable Practices Policy
111    Conduct of Non-Affiliates in the Buildings and on the Grounds of the University of California
112     UC Policy on Relations of the University Staff Members with State and Federal Officials  

ACADEMIC AFFAIRS

201    Academic Personnel Manual             
       201.01       
UC Merced Academic Policies and Procedures
202    University of California Faculty Handbook 
       202.01
UC Merced Faculty Handbook

 

ACADEMIC SENATE

225    Academic Senate Manual
226   
Universitywide Review Process for Academic Programs, Academic Units and Research Units
 

 RESEARCH

250   University of California Policies and Guidelines Pertaining to Research
260   Sponsored Projects
           260.01  UC Contract and Grant Manual
                       260.01a Protection of Human Subjects
                       260.01b Protection of Research Subjects
                       260.01c Review of Human Stem Cell Activities
           260.02  Principal Investigator Guidelines
           260.03  Requirement to Submit Proposals and Receive Awards through UCM
           260.04  Budgeting & Charging Administrative Expenses to Sponsored Projects
261   Conflict of Interest
           261.01  UC Merced Conflict of Interst Policy
           261.02  UC Merced Policy of Conflict of Interest in Gifts
262   Export Control 
           262.01  Export Control Program and Responsibilities
263   Technology Transfer
           263.01  University of California Patent Policy
           263.02  Copyright Policies
           263.03  Intellectual Property
           263.04  Conflict of Commitment and Outside Activities of Faculty Members
           263.05  Use of University's Name, Seal, and other Trademarks


 

 
            301.01   Student Code of Conduct/Student Handbook
            301.02   Academic Honesty Policy 
310    Student Business Services
310.01       
Campus Marketing of Credit Cards to Students
 
 
401    Accounting
401.01       
University of California Accounting Manual
401.02        Business and Finance Bulletins                                      
401.04        STIP Policy
401.05        Sales and Service 
402    Cash
402.02        Petty Cash Policy
402.02a    Petty Cash Guidelines
402.03        Cash Controls    
403    Payroll                                                                                        
403.02        Official Pay Dates 
403.05        Internal Control Standards: Departmental Payrolls
404    Disbursements
404.01        Travel Policy
404.01a      Travel Policy Summary
404.02        Entertainment Policy
404.02a      Entertainment Reimbursement Procedure
404.03        Relocation Policy - G-13
            404.03a      Relocation Guidelines           
            404.03b      G-13 issuance letter, March 31, 2010
            404.03c      12/12/2011 Letter Re: Mileage Reimbursement Rate for 2012
 
404.05        Honorarium Payments 
405   Audit & Compliance
           405.01         Internal Audit Manual
           405.02        HIPAA Policies
                        405.02a      President Yudof's letter issuing revised policy
                        405.02b      HIPAA Glossary
                        405.02c      HIPAA Administrative Requirements
                        405.02d      HIPAA Business Associates
                        405.02e      HIPAA Information Security
                        405.02f       HIPAA Breach Response
                        405.02g      HIPAA Patients' Rights
                        405.02h      HIPAA Uses and Disclosures
                        405.02i       HIPAA Uses and Disclosures for Marketing
                        405.02j       HIPAA Uses and Disclosures for Fundraising
                        405.02k      HIPAA Uses and Disclosures for UC Group Health Plans
406   Risk Management
           406.01         Insurance Programs
           406.02         Insurance Coverage for Students Engaged in Off-Campus Activities
           406.03         Loss of or Damage to Property of Individuals
           406.04         Certificates of Insurance Requirements
           406.05         Business Travel Accident Insurance
           406.06         Be Smart About Safety
           406.07         Enterprise Risk Management Policy
           406.08         Insurance Programs for Information Technology Systems (BUS-80)
407    Control And Accountability
           407.01 Whistleblower Policies
           407.02 Identity Theft Prevention Policy
           407.03 Red Flag Policy
                        407.03a       Red Flag Policy, Attachment A
                        407.03b       Red Flag Policy, Attachment B
                                    407.03.01    Red Flag Rule Implementation Guide
408    Ethics, Compliance and Audit Risk                                                                                        
 

501    Purchasing
501.01        Campus Purchasing Policy

551    Budget
552    Capital
 
 
          604.01 Reemployment of UC Retired Employees Policy
          604.02 UC Merced Background Check Procedures
                     604.02.01  "How To" Guide for Supervisors        
          604.03 UC Merced Recruitment Procedures
                     604.03.01  "How To" Guide for Supervisors   
                     604.04.01   Request to Exceed Maximum Vacation Accrual
                         604.01.a  Senior Management Salary and Appointment Issuance Letter 
          605.02 Reemployment of UC Retired Employees Policy 
607    Collective Bargaining Agreements
          607.01        Academic Student Employees (AGSE/UAW)
607.03        Police Officers Unit (FUPOA)
607.04        AFSCME – Service
607.05        UC-AFT – Librarians
607.08        UPTE – Technical    
609    Sexual Harassment
               609.01        UC Merced Protocol for Claims of Sexual Harassment
          610.01        UC Merced ADA Procedures
          610.02        UC Merced Disability Resources
          611.02        Whistleblower Protection Policy
612    Telecommuting
            612.01      Telecommuting Agreement
 
 
652    Space Standards, Guidelines and Checklists
           652.01       Administrative and Academic Space Policy and Guidelines
653    Buildings and Grounds
           653.01       Building/Site Management Policy
                        653.01a   Modifications to Office, Laboratory and Classroom Space  
               653.02       University-Provided Housing
                        653.02a    December 2009 Letter of Clarification
 653.03        Smoking Policy
 653.04        Animal Policy
              653.05a    Alcohol Permit Request
           653.06        Use of Portable Electric Space Heaters
 653.08      Holiday Decor Policy
654    Transportation and Parking
           654.01         Parking Regulations
           654.02         Citation Payments and Appeals
655    Fleet Services
656    Mail Service
           656.01           Distribution of Periodicals
                        656.01a       Distribution Agreement
657    Shipping and Receiving
           657.01           Shipping Procedures
           657.02           Receiving Procedures
 
 
ENVIRONMENTAL HEALTH AND SAFETY

675    Environmental Health and Safety
           675.03       Tax Free Ethanol Policy                
           675.04       Minors in the Lab Policy
           675.05       Personnel Protective Equipment Policy          
           675.06       Laboratory Safety Training Policy
 
 
701    PPDC Policies
701.01        Construction Site Access Policy

           757.01  Responding to Bias Incidents or Hate Crimes
 
            806.01    UC Merced Wireless Guidelines
 
 
 
 
 
 
 
 
LIBRARY
901   
 
 

 

 

 

 

 

 

 

 

 

 

    

 
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