Draft Policies and Procedures Posted for Comment




Applies To: All Campuses, Medical Centers, Agriculture and Natural Resources and Lawrence Berkeley National Laboratory

Brief Description: Proposed revision to Presidential Policy UC-PS-20-0489-BUS-43 Purchases of Goods and Services; Supply Chain Management, to include the Small Business First Program. The Small Business (SB) First Program is designed to address the following:

  • Support existing policy for awarding 25% Economically and Socially Responsible (EaSR) spend annually to small and diverse owned businesses (see UC Sustainable Practices Policy)
  • Take advantage of California Public Contract Code Section 10508.5 that allows the University to award purchase agreements valued up to $250,000 to a certified small business without being competitively bid, so long as the UC obtains price quotations from two or more certified small businesses
  • Bring procurement practices further in line with the University’s overall mission and values
  • Strengthen the small business community, which is the engine of California’s economy, given that 99.8% of California’s businesses are small and employ 48.8% of California’s private workforce. For every $100 spent at a small business, approximately $68 stays in California
  • Prepare UC to lead the way in California’s economic recovery from the COVID-19 pandemic and economic downturn. Statewide, as of November 25th 2020, the number of small businesses decreased by 30.7% compared to January. As the third largest employer in the State, UC supports 1 in 46 of all California jobs and contributes $32.8B annually to gross state product. Additional spend from UC could be the lifeline small businesses need to survive and thrive.

The SB First Program also includes the following:

  • Exclusions for UC Health as well as Design & Construction
  • Exemption for federally funded purchases
April 12, 2021
Applies To: UC Peace Officers
Brief Description: The University of California is proposing changes to the Universitywide Police Policies and Administrative Procedures, which are applicable to UC Peace Officers. Proposed changes include:
  • An updated “Use of Force” policy
  • A new “Body Worn Audio” policy
  • A new “Systemwide Response Team” policy
  • A new “Concealed Carry Weapons” policy
May 5, 2021
Applies To: All Research Data and Tangible Research Materials generated by those at the University involved in the design, conduct, or reporting of research.
Brief Description: The policy is a new policy that describes the responsibilities of the campus leadership and its researchers concerning the access to, and retention and maintenance of Research Data and Tangible Research Materials produced during the course of University research. 
April 7, 2021
Applies To all of the following:
  • All UC campuses and medical centers, the UC Office of the President, UC Agriculture and Natural Resources, UC-managed national laboratories, and all other UC locations (Locations).
  • All Units and related business processes, Institutional Information and IT Resources identified in the Location BCP.
  • All Workforce Members, Suppliers, and Service Providers, brought into scope by the Location Business Continuity Plan (BCP) and role assignments made under this policy.

Note: This policy does not apply to students who are not Workforce Members.

This policy is optional for Units not included in the Location BCP, principal investigators, faculty, and researchers. The practices outlined are recommended for:

  • Units not covered by Location BCP;
  • Research projects performed at any Location and UC-sponsored research performed by any Location that requires a data management plan.
Brief Description: The University of California’s Institutional Information and IT Resources should be recoverable in the event of an unavoidable or unforeseen disaster, whether natural or human-made. The ability to recover this Institutional Information and IT Resources requires appropriate governance, funding, design, development, testing, maintenance, protection, and procurement procedures. To guide and prepare for IT Recovery and business continuity, the University has created this policy.
February 26, 2021
Applies To:  Faculty and other academic appointees
Brief Description: Proposed revisions to the following leave-related policies of the 700 series of the Academic Personnel Manual (APM):
  • APM - 700, Leaves of Absence/General;
  • APM - 710, Leaves of Absence/Sick Leave/Medical Leave;
  • APM - 715, Leaves of Absence/Family and Medical Leave;
  • APM - 720, Leaves of Absence/Holidays;
  • APM - 730, Leaves of Absence/Vacation;
  • APM - 740, Leaves of Absence/Sabbatical Leaves;
  • APM - 750, Leaves of Absence/Leave for Service to Governmental Agencies;
  • APM - 751, Leaves of Absence/Military Leave;
  • APM - 752, Leaves of Absence/Leave to Attend Professional Meeting;
  • APM - 758, Leaves of Absence/Other Leaves with Pay;
  • APM - 759, Leaves of Absence/Other Leaves without Pay; and
  • APM - 760, Family Accommodations for Childbearing and Childrearing.
February 1, 2021
Applies To:  All Native American and Native Hawaiian human remains and Cultural Items. Cultural Items, as used throughout this policy, refers to associated and unassociated funerary objects, sacred objects, and objects of cultural patrimony, as defined by the federal Native American Graves Protection and Repatriation Act (“NAGPRA”).
Brief Description: The University of California (UC) adopts as a fundamental value the repatriation of Native American and Native Hawaiian human remains and cultural items (funerary objects, sacred objects, and objects of cultural patrimony), in accordance with state and federal law. This Policy describes how UC will pursue this value and comply with the federal Native American Graves Protection and Repatriation Act (“NAGPRA”), 25 U.S.C. §§ 3001-13, its accompanying regulations (“NAGPRA Regulations”), 43 C.F.R. §§ 10.1-.17, and the California Native American Graves Protection and Repatriation Act (“CalNAGPRA”), Cal. Health & Safety Code §§ 8010-30.
November 15, 2020
Proposed Revised 
UC Policy on
Seismic Safety
Applies To:  All University Facilities of the University of California within California except 1) those under the regulatory authority of the Office of Statewide Hospital Planning and Development or 2) K-12 schools or community college facilities built after 2018 under the regulatory authority of the Division of the State Architect.
Brief Description:  The purpose of this UC Policy is to provide an acceptable level of earthquake safety for students, employees, and the public who occupy University Facilities located in California.
Comment period closed
July 17, 2020
Proposed Presidential Policy Gender Recognition and Lived Name
Applies To:  This is a systemwide policy, to be instituted across all campuses and locations.
Brief Description:  Gender identity is fundamentally personal, and the University of California should ensure that all individuals have university-issued identification documents and displays of personal identification information that recognize their accurate gender identity and lived name (first name, middle name and/or last name or surname). This UC policy also provides guidance on the collection and reporting of gender identity, lived name and sexual orientation.
Comment period closed
May 14, 2020
Proposed Revised Academic Personnel Manual (APM) Section 120, Emerita/Emeritus Titles
Applies To:  Faculty and other academic appointees
Brief Description:  UC Procedures for conferral of emerita/emeritus title on faculty and other academic appointees.
Comment period closed
February 21, 2020