Draft Policies and Procedures Posted for Comment




Applies To:  This policy applies to all graduate students who prepare theses or dissertations in a graduate degree program within the University of California system.
Brief Description: This UCOP Policy extends the principles of the University’s existing open access policies to theses and dissertations prepared by the University’s graduate students. Specifically, this policy requires theses or dissertations prepared at the University to be (1) deposited into an open access repository, and (2) freely and openly available to the public, subject to a requested delay of access (“embargo”) obtained by the student. The policy does not affect students’ copyright ownership rights in their theses or dissertations.
April 8, 2019
Applies To:  This Policy applies to professional & Support Staff, Managers & Senior Professionals, and Senior Management Group Members.
Brief Description: This UCOP Policy addresses the interactive process in which the University engages with employees with disabilities to identify and implement reasonable accommodations that will enable employees to perform the essential functions of their positions. If there is no reasonable accommodation that would enable the employee with a disability to perform the essential functions of the employee’s current position absent undue hardship, the interactive process is used to explore the possibility of reassignment to a vacant position for which the employee is qualified.
November 8, 2018
Applies To:  This Policy applies to non-probationary career (regular status) employees who are Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group Members
Brief Description: This UCOP Policy describes the basis for medically separating a non-probationary career (regular status) employee from University employment when the employee can no longer perform the essential functions of the employee’s position with or without reasonable accommodation due to a disability, and reassignment is not an option under Personnel Policies for Staff Members (PPSM) 81 (Reasonable Accommodation).
November 8, 2018
Applies To:  This Policy applies to all University employees as well as undergraduate, graduate, and professional students (hereafter referred to as “students”), and third parties. The Policy applies at all University campuses, the Lawrence Berkeley National Laboratory, Medical Centers, the Office of the President, Agriculture and Natural Resources, and to all University programs and activities.
Brief Description: This UCOP Policy addresses the University’s responsibilities and procedures related to Prohibited Conduct in order to ensure an equitable and inclusive education and employment environment. The Policy defines conduct prohibited by the University and explains the general administrative procedures the University uses to resolve reports of Prohibited Conduct.
December 14, 2018
This policy is currently under review by UC Merced Academic Senate
Applies To:  All Campuses, Medical Centers, Division of Agriculture and Natural Resources (ANR), and the Lawrence Berkeley National Laboratory.
Brief Description: UCOP Policy that governs the use of vehicles and driver selection for University business. This Policy reflects currently accepted best practices for the selection and management of drivers operating any vehicle on behalf of the University of California. This Policy applies to all drivers who may operate any University of California vehicle, leased or rented vehicle, or privately owned vehicle while on University business. This Policy does not apply to vehicles supplied by Third Party Suppliers.

December 14, 2018

This policy is currently under review by UC Merced Academic Senate
Applies To:  This policy applies to any person working for or conducting business on behalf of the campuses, medical centers, Office of the President, and Agriculture & Natural Resources. This policy does not apply to Lawrence Berkeley National Laboratory (LBNL).
Brief Description: This UCOP policy provides an overview of financial accountability, financial management, data integrity, and compliance associated with financial transactions throughout the University. Campuses should develop policies and procedures to ensure these financial transaction accountability principles are met.

December 14, 2018

This policy is currently under review by UC Merced Academic Senate
Applies To:  This applies to all University employees, students and others who have authorized access to Administrative Records containing Personally Identifiable Information at all locations.
Brief Description: The purpose of this bulletin is to establish the systemwide processes for safeguarding personally identifiable information in Administrative Records. This policy is for use by anyone in the University community who makes decisions about Administrative Records. Material provided in the procedures may be helpful to anyone in the institution who creates or receives records of any type.

December 14, 2018

This policy is currently under review by UC Merced Academic Senate
Applies To:  These procedures apply to all University employees and applicants for University employment.
Brief Description:  Local procedures to implement the University Whistleblower Protection Policy and assure an appropriate response to any known or suspected allegations of retaliation for making a protected disclosure or refusing to obey an illegal order.

January 1, 2019

Applies To:  All Principal Investigators (PIs) and anyone working in a UC Merced laboratory.
Brief Description:  In order to ensure a healthy and safe working environment in campus laboratories, this policy establishes a procedure for correcting deficiencies and issues of non-compliance.

September 30, 2018

Applies To:  All University employees, including faculty and staff, students and non-affiliates.
Brief Description:  Local policy that describes the University's policy on expressive activities and assembly, including protests, demonstrations, outside speakers and posting, including time, place and manner procedures implemented pursuant to this policy.

Comment period closed

Nondiscrimination, Harassment, and Affirmative Action in the Workplace


Academic Personnel Policy Section 015, The Faculty Code of Conduct (APM - 015)

Applies To:  All University applicants and employees, and where stated in policy, to unpaid interns, volunteers, participants in a training program leading to employment and independent contractors. 
Brief Description:  Revised UCOP Policy and Academic Personnel Manual sections that describe UC's commitment to providing a workplace free of discrimination and harassment.  Policy revisions modify language to comply with changes to California state law (AB 1433), Office of Federal Contract Compliance Programs (OFCCP), and the California Fair Employment and Housing Act (FEHA).
Comment period closed

Environmental Health and Safety Policy 

Applies To:  All University of California locations. 
Brief Description:  UCOP Policy that establishes minimum standards required to maintain a safe and healthy environment for its faculty, staff, students, visitors, and surrounding community members; and to preserve resources and protect the environment from adverse impacts.
Comment period closed
Applies To:  All University locations and offices associated with developing and reviewing Presidential policies.  Does not affect policy activities associated with the Academic Personnel Manual. 
Brief Description:  UCOP Policy that outlines the current process for development and review of both new and existing policies and procedures, and provides clear and consistent guidance for the development, review and vetting process.
Comment period closed

Interim Policy on Research Data Storage

Applies To:  All University employees, students, affiliates, volunteers and trainees engaged in research-related activities at UC Merced. 
Brief Description:  Campus Policy intended to promote a collaboration between researchers and IT staff to ensure research data are being stored locally with appropriate security controls, and in compliance with system-wide Electronic Information Security policies.  This is an interim policy/procedure and may be revised as system-wide policies are revised and updated.
Comment period closed