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Draft Policies and Procedures Posted for Comment

POLICY/
PROCEDURE

SCOPE/DESCRIPTION

COMMENTS
DUE BY:

Employee-Initiated Reduction in Time (ERIT)

ERIT Program (Clean)
(Redline)

ERIT Contract
(Clean)
(Redline)

 

Applies To: Eligible Career Staff at UC Merced
 

Brief Description: The ERIT (Employee-Initiated Reduction In Time) Program is a tool that allows eligible career staff to request approval to voluntarily reduce their current appointment percentage and corresponding pay, within specific limits, for certain specified advantages, such as accrual of vacation and sick leave at the employees’ pre-ERIT rates. The proposed revisions to this program are as follows:

  • Changed the 36-month lifetime ERIT contract maximum to 36 months per contract. Locations may choose to renew an ERIT contract if operational needs require, beginning a new 36-month maximum period.
  • Made clarifying edits/updates to terms and definitions in the Health and Welfare benefits, UC Retirement and Compliance language.
  • Consolidation of Program, Procedures and FAQs into one program document.

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May 16, 2023

 
 

Interim Presidential Clery Act Policy – Campus Safety and Security Reporting

Applies To: All University of California staff, faculty, and students.
 

Brief Description: The interim Clery Act Policy is being submitted for Systemwide Review as currently publicly posted to seek any additional feedback on the following revisions:

  • The Clery Act Policy revisions removed language in the Policy to conform with the formal text of the Clery Act and the Department of Education’s recent directives and enforcement cases.
  • The changes include removal of the language regarding categorical exemption of all CARE Advocates, Ombuds, and all other confidential campus offices as Campus Security Authority (CSA), and a clarification that employees with responsibilities, within the scope of their license, as professional or pastoral counselors are not CSAs for the purposes of this Policy.

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June 6, 2023

 
 

Proposed Presidential Policy on Inventions, Patents, and Innovation Transfer

Clean Copy

Redlined Copy

Applies To: All UC locations
 

Brief Description: The Policy makes revisions to the existing UC Patent Policy in response to the Regents Policy on Innovation Transfer & Entrepreneurship, which provides that the responsibility, authority, and accountability for innovation transfer and entrepreneurship reside generally with the campuses. The revised Policy includes the following key changes:

  • Gives campuses authority over innovation transfer and intellectual property related decisions,
  • Addresses unpatentable innovations of interest to extramural sponsors and licensees that can generate commercialization income, and
  • Renames the policy to the Policy on Inventions, Patents, and Innovation Transfer.

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May 29, 2023

 
 

Proposed Presidential Policy Responding to Immigration Enforcement Issues Involving Patients in UC Health Facilities

Clean Copy

Redlined Copy

Applies To: This Policy applies to University of California Medical Centers and Hospitals, including University-owned Children’s Hospitals.
 

Brief Description: The policy is proposed to be revised and includes the following key issues:

  • move policy from interim to regular status
  • clarify custody related requirements
  • address private and public designated areas within a health facility; and,
  • require an immigration policy resource for coverage during all shifts

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May 16, 2023

 
 

Proposed Presidential Policy BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management

Clean Copy

Redlined Copy

Applies To: All Campuses, Medical Centers, Agriculture and Natural Resources and Lawrence Berkeley National Laboratory
 

Brief Description: 

The policy is proposed to be revised and includes the following key issues:

  • Respond to feedback from the previous systemwide review.
  • Address inconsistencies and formatting errors
  • Clarify what policy does and does not allow
  • Separate policy from procedure

NOTE: The revision does not change the intent or requirements of BUS-43. The new language is designed to help faculty, students, and staff understand what the policy requirements are.

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April 25, 2023

 
 

Proposed Presidential Policy on
Anti-Discrimination

Applies To: All University employees as well as undergraduate, graduate, and professional students (“students”), and third parties. The Policy applies at all University campuses, the Lawrence Berkeley National Laboratory, Medical Centers, the Office of the President, Agriculture and Natural Resources, and to all University programs and activities.
 

Brief Description: This proposed UC policy addresses the University’s responsibilities and procedures related to Discrimination, Harassment, and Retaliation, as defined in this policy (together, “Prohibited Conduct”) in order to ensure an equitable and inclusive education and employment environment. This Policy defines Prohibited Conduct and explains the administrative procedures the University uses to resolve reports of such conduct.

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April 21, 2023

 
 

Proposed  Presidential Policy on Developing and Maintaining Presidential Policies (“Policy on Policies”)

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Applies To: This proposed UC policy applies to all University locations and offices reviewing, developing, and revising Presidential Policies.
 

Brief Description: This UC policy describes the approval process and the rules and responsibilities for the development, revision, and rescission of Presidential Policies. A Presidential Policy is a governing directive that mandates or constrains actions; usually applies to all UC locations; ensures compliance with laws and regulations, enhances UC's mission, promotes operational efficiencies, and/or reduces exposure; endures from one administration to the next; and receives approval by the President upon recommendation from the Policy Advisory Committee (PAC) and the Policy Steering Committee (PSC).

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March 15, 2023

 
 

Extended Review
of
Revised Presidential Policy on Vaccination Programs

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Applies To: All University of California locations and faculty, academic personnel, staff, trainees, students, and others accessing University facilities and programs.
 

Brief Description: This UC policy primarily consolidates the University’s existing systemwide vaccination requirements other than the Student Immunization Policy into a single document.

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January 30, 2023

 
 

Proposed Revised PPSM 2.210
Absence from Work

Pay for Family Care and Bonding Enhancement

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Redlined Copy

Applies To: Positions in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group Members personnel programs.
 

Brief Description: This UC policy has been updated to increase the pay calculation for Pay for Family Care and Bonding from 70 percent to 100 percent of an employee’s eligible earnings. The increase is planned for implementation on January 1, 2023.

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November 11, 2022
 
 

Proposed Revised Presidential Policy on Sustainable Practices

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Applies To: All Campuses, Health Locations, and the Lawrence Berkeley National Laboratory
 

Brief Description: This UC policy establishes goals in 12 areas of sustainable practices: green building, clean energy, climate protection, transportation, sustainable operations, zero waste, procurement, foodservice, water, health care, performance assessment, and health and well-being. 

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January 30, 2023
 
 

Revised Presidential Policy on Vaccination Programs

 

Applies To: All University of California locations and faculty, academic personnel, staff, trainees, students, and others accessing University facilities and programs.
 

Brief Description: This UC policy primarily consolidates the University’s existing systemwide vaccination requirements other than the Student Immunization Policy into a single document.

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December 14, 2022

 
 

Revised UC Merced Interim Procedure on Assurance of Laboratory Safety Compliance

 

Applies To: All Principal Investigators (PI's) and anyone working in a UC Merced laboratory. 
 

Brief Description: The purpose of this procedure is to assure a healthy and safe working environment in UC Merced laboratories for all members of the campus community by outlining minimum safety procedural requirements. This procedure also establishes procedural requirements for preventing and correcting deficiencies including issues of non-compliance.

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July 29, 2022
 
 
This has also been
submitted to the
Academic Senate
for consultation
in Fall 2022